Board Member Responsibilities

The AIGA Richmond Executive Board and Board of Directors are leadership bodies elected of and by the members, which hold the association in trust for AIGA members past, present, and future. Its guiding principle is one of leaving the institution stronger at the end of each Director’s term than it was at the beginning.

Each Board member is elected to serve and represent the entire membership of the AIGA Richmond to the best of his/her ability, in accordance with the mission and the description of the Board position.

The Executive Board and Board of Directors meet monthly to report, determine, and vote on chapter activities. AIGA board members are elected by the entire membership and serve two-year terms. Once vacating the position, each board member is required to serve a one-year term as an advisor for their previous role.

If a board member must vacate their position before their two-year term is complete, he or she must give a minimum of 6 weeks notice. Prior to leaving the position, the resigning board member must provide at least two nominations for individuals willing to fill the role he or she is vacating.

AIGA would not exist without passionate volunteers. Board members are volunteers as well, but as elected representatives of the chapter, they have certain legal oversight of the chapter and its finances

The Executive Board

The Executive Board is responsible for fulfilling the mission of AIGA Richmond, maintaining the chapters affiliation requirement, and overseeing all activities and communications of the chapter.

ORGANIZATIONAL

• Maintain a Sustaining membership level or higher while on the board
• Must attend a minimum of 10 monthly board meetings per year.
• Read preparation materials prior to each board meeting.
• Make reports at the Board meetings, when appropriate.
• Attend as many chapter events as possible and be accessible to the membership during events.
• Reply to any question they’ve been asked within 24 to 48 hours.
• Ensure that a written, permanent record of all official actions is kept.
• Encourage your own professional contacts to become AIGA member.

FINANCIAL

• Establish and provide oversight for fiscal policy and boundaries.
• Know the chapter’s budget, budget process and financial situation.

OVERSIGHT

• Monitor the community and professional image of the organization.
• Exercise general supervision over the corporation’s affairs.
• Ensure the organization’s charter and bylaws are being followed.
• Ensure the chapter is fulfilling all requirements of its non-profit and tax-exempt status.

AIGA board members are elected by the entire membership and serve two-year terms.

Service on the Board of AIGA Richmond is on a volunteer basis and is in no way tied to compensation, incentives, or bonuses, financial or otherwise.

Executive Board members will receive complimentary admission for all chapter events.

The President sets the overall vision and direction of the chapter, strategically oversees its initiatives, and ensures the board is successfully accomplishing its objectives. The President must also attend the President’s call hosted by the national board. The President is also responsible for completing and submitting the annual report to the national board.

The President oversees the Vice Presidents

Vice President of Operations

The Vice President of Operations oversees chapter process, procedures and protocol, maintains appropriate records of all chapter activities, and assists various board committees as needed. The VP of Operations should be knowledgeable with the chapters operational tools and resources, the National Organization, and the resources they provide.

The VP of Operations helps keep the chapter running smoothly, by keeping track of chapter operations via an operational calendar, scheduling board meetings, sending reminders for any deadlines, and ensuring that the chapter affiliation requirements are updated yearly.

The VP of Operations oversees partner agencies and board operations.

Vice President of Finance

The Vice President of Finance ensures the responsible management of the chapter’s assets, sets and oversees the annual budget, and submits monthly finance reports to the Board. The VP of Finance is also responsible for filing the chapter’s taxes annually.

The VP of Finance oversees the Director of Partnership.

Vice President of Connecting Design

The Vice President of Connecting Design cultivates engagement across levels of experience and expertise by providing opportunities for collaboration, networking, and socializing. The VP of Connecting Design oversees the chapter’s marketing strategy, including the development and implementation of all outbound marketing materials.

The VP of Connecting Design oversees the Director of Communications and the Director of Outreach.

Vice President of Impacting Design

The Vice President of Impacting Design advocates for the value of design through programming and initiatives that highlight the positive impact of design. The VP of Impacting Design oversees the planning and implementation of the annual events calendar.

The VP of Impacting Design oversees the Director of Programming.

Vice President of Advancing Design

The Vice President of Advancing Design provides educational programming for skill improvement, knowledge growth, and career development. The VP of Advancing Design coordinates with local collegiate AIGA chapters to advance this mission.

The VP of Advancing Design oversees the Director of Education, the Director of Mentorship and the collegiate chapters.

The Board of Directors

The Board of Directors is responsible for executing all activities and communications of the chapter. Directors should feel empowered to create a structure of supporting staff to help fulfill the goals and responsibilities assigned to his or her position. The Board of Directors is encouraged to delegate responsibilities to co-directors and committee members, as needed.

ORGANIZATIONAL

• Maintain a Supporting membership level or higher while on the board
• Must attend a minimum of 10 monthly board meetings per year.
• Read preparation materials prior to each board meeting.
• Make reports at the Board meetings, when appropriate.
• Attend as many chapter events as possible and be accessible to the membership during events.
• Reply to any question they’ve been asked within 24 to 48 hours.
• Ensure that a written, permanent record of all official actions is kept.
• Encourage your own professional contacts to become AIGA member.

FINANCIAL

• Establish and provide oversight for fiscal policy and boundaries.
• Know the chapter’s budget, budget process and financial situation.

OVERSIGHT

• Monitor the community and professional image of the organization.
• Provide leadership and resources to appropriate committees.

Director of Partnership

The Director of Partnership fosters relationships with outside organizations that provide financial and in-kind support for chapter programming and activities.

The Director of Partnership reports to the VP of Finance.

Director of Communications

The Director of Communications oversees the chapter’s marketing strategy, including the development and implementation of all outbound marketing materials. This position is responsible for all written communications, including but not limited to the chapter website, social media accounts, and chapter email.

The Director of Communications ensures that the voice of our chapter is professional, appropriate, and engaging.

The Director of Communications reports to the VP of Connecting Design.

Director of Outreach

The Director of Outreach facilitates membership growth and retention by directing new membership campaigns, supporting active members, and recruiting new ones. This position also oversees chapter volunteer recruitment, including scouting potential future board members and committee chairs.

The Director of Outreach reports to the VP of Connecting Design.

Director of Programming

The Director of Programming oversees the execution of chapter’s annual events calendar. This position is responsible for logistics planning and implementation of chapter events. The Director of Programming directly supports and oversees programming committees and volunteers.

The Director of Programming reports to the VP of Impacting Design.

Director of Education

The Director of Education oversees the Chapter’s education activities, by developing and nurturing relationships between AIGA Richmond and regional educators, schools, student groups and students.

The Director of Education reports to the VP of Advancing Design.